Marketing and Graphic Design Request

The Marketing and Graphic Design Request form is a form created for CSE staff and student members of the department advised organizations (ACE, CEB, and the ORG) to request marketing materials for programs, events, or initiatives

If you have any questions regarding the marketing and graphic design needs and process, please contact Amanda Brooks at bny637@vols.utk.edu.

All materials for an event should be requested in one request. If materials are requested after the marketing request form has been submitted, there is no guarantee they will be received by the requested time.

The following below indicates the timeline for marketing and graphic design requests:

Task:	Completed By:
Design Request Submission	5-6 Weeks Previous to Event
Draft Completed and Sent to Requestor	Within 3 Business Days
Deadline to Send Feedback to Designer	Within 3 Business Days
1 Round of Edits	Within 2 Business Days
Order Placed at UCopy*	4 Weeks Previous to Event

*The person requesting the marketing materials will be cc’ed via email when the order is placed at UCopy.

Step 1 of 4

25%

I have read the information above and I am ready to begin

Yes

Event Name(Required)

Requested Completion Date(Required)

After submitting the form, you will receive a draft within 3 business days. There is an opportunity for one round of edits following the initial draft. All Marketing and Design Requests should be made 5-6 weeks ahead of an event.

MM slash DD slash YYYY

CSE Dept./Organization Affiliation(Required)

Select from the Drop-Down Menu if the request is for a department sponsored program or a sponsored program by an organization advised by the CSE.

Name(Required)

First Last

Email(Required)

Phone

Event Name(Required)

Is the Event One Day or Reoccurring?(Required)

One Date

Reoccurring Series

Event Date(Required)

MM slash DD slash YYYY

Event Start Date(Required)

Date of the First Event

MM slash DD slash YYYY

Event End Date(Required)

Date of the Last Event

MM slash DD slash YYYY

Time(Required)

The time format can be either listed as, for example, 7:00 PM or 7:00 PM-10:00 PM.

Location(Required)

Event Location

Additional Event Details and Activities(Required)

Information necessary for marketing needs this should include speaker bios, event activities, registration information, special instructions, etc. based on the relevancy to the event.

Design Vision/Specifics(Required)

Please describe any vision you may have as far as color scheme, graphics/images, layout etc. The more specific the information, the more accurate the designer can be in creating what you are looking for. Please also include any required elements such as social media links/icons, group logos, accessibility statements, etc.

Design Items(Required)

Check all items for marketing materials you would like to order. Please be sure to discuss with your advisor previous to placing an order for items other than posters - for example stickers, Beacon Advertisement, etc. We will place the print order for you in the following numbers. If you would like additional prints or to edit these numbers, you can discuss that with Amanda in your in person meeting before she places the order.

11x17 Posters: 200 (187 for housing, 13 to be distributed elsewhere.)

24x36 Posters :3 laminated, 1 unlaminated (Laminated posters will be put on outdoor Aframes, unlaminated will be posted inside Student Union. )

Digital Screens (1600x900, 1280x720, 1920x1080)

Social Media Graphics (Includes Instagram Post, Instagram Story, Twitter Post)

VOLink (Required for all CSE, CEB, ORG Events)

Other

Will you be tabling for this event?

Yes

What tabling materials will you need?

Handbills (Quarter sheets): 300 (Unless more requested)

Small Label design: TBD depending on the number of tabling supplies being ordered (To be put on tabling items)

Large Label design: TBD depending on the number of tabling supplies being ordered

Other Design Item Request(Required)

Due to selecting Other, please provide the additional item not listed and provide more information regarding the item.

Number of 11x17 Posters(Required)

Typically, to put posters on each Residence Hall Floor and Buildings across campus an order would be 200 posters.

Number of 24x36 Posters(Required)

Typically, there are 3 laminated posters placed around campus and 1 unlaminated poster placed outside of the Student Engagement Suite. Please indicate the number you wish to have laminated or unlaminated; for example: 3 laminated, 2 unlaminated.

Number of Handbills(Required)

Typically, there are 50 handbills given out, per Tabling Event/Day

File Upload(Required)

Do you wish to upload additional items including images, logos, etc.? If so, please select the number of files you wish to upload. If you are submitting more than 3 files, please consider attaching a .zip folder. File size is limited by the server to 6 mb per file.

Yes

File 1

Max. file size: 29 MB.

File 2

Max. file size: 29 MB.

File 3

Max. file size: 29 MB.

Additional Comments

Please use this space to provide any additional comments, ideas, etc.

Thank you for making a submission, if you have any questions, please contact your Advisor or a CSE Staff Member.