Required Information

Below is the information required to complete a solicitation/event request:

• Name and Contact Information of Event Sponsor
• Name of Student Organization and/or University Department (Event Sponsor)
• Name and Contact of Faculty/ Staff Advisor and/or Department (Event Sponsor)
• Event Title
• Description of Event
• Event Location
• Event Date and Time
• Estimated Attendance (at any given time during the event)
• Will fliers be posted for this event?
• Will there be Information Distribution?
• Merchandise Sales?
  • If so, please provide DETAILED information of what will be sold and the cost, as well as VENDOR producing merchandise. Failure to provide detailed vendor information, may result in the event request being denied and/or delayed
  • Licensing – Anything being sold or given away with any UT logos requires the approval of Licensing (Michael Keener 865-974-1444). Information for Student Organizations regarding University of Tennessee Trademark Licensing
• Food and Beverages?
  • Type of food and beverages sold
  • Vendor or individual food will be provided by
• Will Parking Area(s) and/or Street(s) need to be blocked for this event? Special Parking Request Form
• Is this a Dance or Major Event?
  • Estimated average attendance (at any given time during the event) for concerts, shows, and speakers (See Large Event Policy)
• Labor/ Material Required
  • Require Table(s) and/or chair(s) to be provided by Facilities Services (*cost involved)?
    • Please NOTE:
    • 1-4 tables and up to 40 chairs – Responsibility of the group
    • 5-10 tables and/or up to 90 chairs –$40.00 flat fee
    • 11-15 tables and/or up to 130 chairs –$60.00 flat fee
    • 16-20 tables and/or up to 170 chairs – $80.00 flat fee
    • 21-25 tables and/or up to 210 chairs – $100.00 flat fee
    • 26-30 tables and/or up to 250 chairs – $120.00 flat fee
  • Greater than 30 tables and/or 250 chairs – Responsibility of the group
  • Require Risers to be provided by Facilities Services (*cost involved)
  • Requires a Stage to be provided by Facilities Services (*cost involved)
  • Trash Collection and Removal?
    • Recycling?
  • Electricity?
    1. *If you will be using electricity please contact the Electrical Shop at 974-2505 FOUR DAYS before your event to determine the availability of power at your requested location.
  • Will you be using a Tent?
    • Note: Due to safety concerns, tent stakes are no longer permitted on campus
      1. If yes, who/ what company will be providing tent?
  • Will there be outdoor amplified sound at this event?
  • Restroom access needed for weekend/ evening outdoor event?
  • Other requests

Ready to submit your request? Click here to review timelines and submit your request.