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Registering a Student Organization

The Center for Student Engagement is home to over 500 registered student organizations.  Find out ways below to register a new student organization or update a current student organization.

Student Organization Renewal for the 2020-2021 Academic Year is open June 1

Follow the 3 Steps to Completing the Annual Organization Renewal

More detailed information is provided below

Click Here to begin the Student Organization Renewal Process


Definition of Types of Registration:

New Student Organization: a organization that has not existed at the University of Tennessee.

Annual Renewal: required annual process for student organizations to complete each academic year

Re-Activating Student Organization: only form completed to re-activate a student organization previously registered at the University of Tennessee


Thank you for your interest in starting a new student organization at the University of Tennessee. We are proud to register more than 500 student organizations on campus! Please review the procedures to register your new student organization.  There is no deadline to submit new registrations as the Advisory Committee on Student Organizations meets monthly to review registrations. Below you will find information on the requirements and procedures to start a new organization.
Hilltopics – Rules and Regulations for Student Organizations 

Step 1: Registration Form

To begin the registration form, log in to VOLink. Under the “Organizations” tab there is an option to “Register an Organization” and then “Register a New Organization”. The Application can be found here.

Please note: to complete this registration form, you must have the following ready to submit:

  • An Advisor that is a full-time staff or faculty member of UT.
  • Minimum 8-10 interested members (you must have their NetID’s)
  • President or acting president listed on the roster
  • Student Organization Constitution

Constitution Guide

Step 2: Information Session

Upon completion of the Registration Form, a member of the Regulations Committee of the Organization Resource Group will reach out to you to schedule an Information Session in which any concerns about the application will be addressed. Additionally, this Information Session will introduce students to the registration process, policies and procedures for being a registered organization, resources available for student organizations, and an overview of VOLink. The Information Session will also serve as a time for us to learn about you and the Organization you are wishing to register.

Step 3: Advisory Committee on Student Organizations

Following the Information Session, all completed applications will be reviewed by the ORG, acting as the Advisory Committee on Student Organizations.  Upon approval, your student organization will become a registered student organization.

Information for Social Greek Lettered New Organizations:

The Center for Student Engagement will work in conjunction with the Office of Sorority and Fraternity Life to ensure that the required registration forms are submitted.  New Greek Lettered Organizations should contact the Office of Sorority and Fraternity Life previous to registering an organization.

Student Organization Leaders will be required to attend a Renewal Workshop that will teach students the essentials of leading their organization, funding opportunities, and campus policies!

Annually, student organizations are required to re-register with the Center for Student Engagement to maintain their active status on campus.  The annual renewal process for 2020-2021 will open on June 1, 2020. If your organization does not renew with the Center for Student Engagement by the deadline, your organization will be marked inactive.  If the organization is inactive, your organization will be unable to reserve rooms on campus or have access to all of the benefits of being a registered student organization.

New organizations who registered in 2019-2020, are required to complete this process.

There are three essential steps to renew your organization for the 2020-2021 academic year:

Step 1: Complete the Renewal Form on VOLink

The Renewal Form on VOLink indicates the organization leadership, provides an updated profile for your organization, and policy agreements.

How to Access the Renewal Form:

  • Log Onto VOLink by going to volink.utk.edu
  • Search your Organization Name in the Search Box on the top of the page
  • Select the Organization, once on the Main Organization Page, select “Manage Organization” on the top-right
  • There will be a blue link stating: “Re-Register This Organization”, this link will take you to the Renewal Form.

Note: If blue link button does not appear by your organization’s name, a re-registration for this academic year has already been submitted for your organization.

Step 2: Complete Student Organization Training Modules on Canvas

Following the approval of the VOLink Renewal Form, the President will be added online modules on Canvas.  The online modules present essential information to help your organization to be successful.  There is the option for other members of the organization or the organization advisor to complete the online modules.

 

Step 3: Virtual SOCK

The final step in the allocation process is to attend the Virtual SOCK Event.  SOCK (Student Organization Conference Knoxville) is an annual conference for organization leaders.  Due to COVID-19 and social distancing, the event will be held virtually.  The virtual conference will feature updates for student organizations and strategies for organizations to be successful during the academic year.  Previous topics include event planing, recruitment, and more.  An emphasis will be placed on leading a student organization during COVID-19.

Virtual SOCK Information:

Date: August 18, 2020

Time: 9:00 AM-12:00 PM (Tentative)

Registration is included in the VOLink Renewal Form

If an organization is inactive for over a year, the organization will be disabled and considered inactive. This will result in any organization funds being donated to the group outlined in the organization’s constitution. If the organization has not selected a specific group to receive these funds, they will be donated to the University of Tennessee General Fund.

Instructions

To reactivate an organization, please click here to access the form on VOLink. Complete the Student Organization Reactivation Form. Once this form is submitted, the Center for Student Engagement will be notified. You may be required to provide further information before the re-activation is approved. Further required information may include (but is not limited to):

  • Any information pertaining to the registration of an organization
  • A meeting with the Coordinator for Student Engagement or Graduate Assistant
  • An updated constitution
  • A new advisor (must be full-time faculty or staff)
  • A new president/acting president
  • A roster of 10 students supporting the reactivation (NetIds Required)

If you have any questions please contact Kiley Coster at kcoster@vols.utk.edu