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Student Organization Registration

The Center for Student Engagement is home to over 500 registered student organizations.  Find out ways below to register a new student organization or update a current student organization.

Three Steps to Creating a New Student Organization

Thank you for your interest in starting a new student organization at the University of Tennessee. We are proud to register more than 500 student organizations on campus! Please review the procedures to register your new student organization.  There is no deadline to submit new registrations as the Advisory Committee on Student Organizations meets monthly to review registrations. Below you will find information on the requirements and procedures to start a new organization.
Hilltopics – Rules and Regulations for Student Organizations 

Step 1: Registration Form

To begin the registration form, log in to VOLink. Under the “Organizations” tab there is an option to “Register an Organization” and then “Register a New Organization”. The Application can be found here.

 

Please note: to complete this registration form, you must have the following ready to submit:

  • An Advisor that is a full-time staff or faculty member of UT.
  • Minimum 8-10 interested members (you must have their NETids)
  • President or acting president listed on roster

Constitution (Click here for the Writing Guide)

Step 2: Information Session

Upon completion of the Registration Form, a member of the Regulations Committee of the Organization Resource Group will reach out to you to schedule an Information Session in which any concerns about the application will be addressed. Additionally, this Information Session will introduce students to the registration process, policies and procedures for being a registered organization, resources available for student organizations, and an overview of VOLink. The Information Session will also serve as a time for us to learn about you and the Organization you are wishing to register.

Step 3: Advisory Committee on Student Organizations

Following the Information Session, all completed applications will be reviewed by the ORG, acting as the Advisory Committee on Student Organizations.  Upon approval, your student organization will become a recognized student organization at the University of Tennessee effective 10 days after the decision is made.

Annual Student Organization Renewal

Student Organization Leaders will be required to attend a Renewal Workshop that will teach students the essentials of leading their organization, funding opportunities, and campus policies!

Annually, student organizations are required to re-register with the Center for Student Engagement to maintain their active status on campus.  The annual renewal process for 2019-2020 will be announced soon. If your organization does not re-new with the Center for Student Engagement by the deadline, your organization will be marked inactive.  If the organization is inactive, your organization will be unable to reserve rooms on campus, apply for SPAC funding, or have access to all of the benefits of being a registered student organization.

As part of the 2019-2020 Annual Renewal Process, the President or Organization Leaders will be required to attend an Annual Renewal Workshop.  This workshop will discuss the essential information for leading your organization such as, campus policies and procedures, funding availability, hazing prevention, sexual violence prevention, and more.

 

How to Access the Renewal Form

  • Log Onto VOLink by going to volink.utk.edu
  • Search your Organization Name in the Search Box on the Top of the page
  • Select the Organization, once on the Main Organization Page, select “Manage Organization” on the top-right
  • There will be a blue link stating: “Re-Register This Organization”, this link will take you to the Renewal Form.

Note: If an active Green Dot does not appear next to your organization’s name, a re-registration for this academic year has already been submitted for your organization.

If an organization is inactive for over a year, the organization will be disabled and considered inactive.  This will result in any organization funds being donated to the group outlined in the organization’s constitution. If the organization has not selected a specific group to receive these funds, they will be donated to the University of Tennessee General Fund.

Instructions

To reactivate an organization, please click here to access the form on VOLink. Complete the Student Organization Reactivation Form. Once this form is submitted, the Center for Student Engagement will be notified.  You may be required to provide further information before the re-activation is approved.  Further required information may include (but is not limited to):

  • Any information pertaining to the registration of an organization
  • A meeting with the Coordinator for Student Engagement or Graduate Assistant
  • An updated constitution
  • A new advisor (must be full-time faculty or staff)
  • A new president/acting president
  • A roster of 10 students supporting the reactivation (NetIds Required)

If you have any questions please contact Kiley Coster at kcoster@vols.utk.edu.