Skip to content

Student Organization Registration

The Center for Student Engagement is home to over 500 registered student organizations.  Find out ways below to register a new student organization or update a current student organization.

Annual Student Organization Renewal Open!

NEW for this academic year!  Student Organization Leaders will be required to attend a Renewal Workshop that will teach students the essentials of leading their organization, funding opportunities, and campus policies!  Select Annual Renewal below for more information!

Three Steps to Creating a New Student Organization

Thank you for your interest in starting a new student organization at the University of Tennessee. We are proud to register more than 500 student organizations on campus! Please review the procedures to register your new student organization.  There is no deadline to submit new registrations as the Advisory Committee on Student Organizations meets monthly to review registrations. Below you will find information on the requirements and procedures to start a new organization.
Hilltopics – Rules and Regulations for Student Organizations 

Step 1: Information Session

All students interested in starting a new organization are required to attend an Information Session. This Information Session will introduce students to the registration process, policies and procedures for being a registered organization, resources available for student organizations, and an overview of VOLink.  The Information Session will also focus on some leadership skill building.  The Information Session will also serve as a time for us to learn about you and the Organization you are wishing to register.

The Fall 2018 Information Session Dates Include:

Date Time Location
August 21 4:00 PM Hodges 212
September 12 4:00 PM Hodges 212
September 25 4:00 PM Hodges 212
November 15 4:00 PM Hodges 212
For more information, please contact the Center for Student Engagement with any questions.

Step 2: Registration Form

To begin the registration form, you must log in to VOLink . Access to the form will be provided during the Initial Organization Meeting with the Center for Student Engagement.

Please note: to complete this registration form, you must have the following ready to submit:

Step 3: Advisory Committee on Student Organizations

All completed applications will be reviewed by the Advisory Committee on Student Organizations.  Upon approval, your student organization will become a recognized student organization at the University of Tennessee effective 10 days after the decision is made.

Annual Student Organization Renewal Open!

NEW for this academic year!  Student Organization Leaders will be required to attend a Renewal Workshop that will teach students the essentials of leading their organization, funding opportunities, and campus policies!


Annually, student organizations are required to re-register with the Center for Student Engagement to maintain their active status on campus.  The annual renewal process will open July 18, 2018 and close at 11:59 PM on September 16, 2018.  If your organization does not re-new with the Center for Student Engagement by the deadline, your organization will be marked inactive.  If the organization is inactive, your organization will be unable to reserve rooms on campus, apply for SPAC funding, or have access to all of the benefits of being a registered student organization.

As part of the 2018-2019 Annual Renewal Process, the President or Organization Leader will be required to attend an Annual Renewal Workshop.  This workshop will discuss the essential information for leading your organization such as, campus policies and procedures, funding availability, hazing prevention, sexual violence prevention, and more.  The renewal workshop dates are included below:

Date Time Location
August 7 10:00 AM Lindsey Young Auditorium (Hodges 101)
August 16 2:00 PM Lindsey Young Auditorium (Hodges 101)
August 23 4:00 PM Lindsey Young Auditorium (Hodges 101)
August 28 4:00 PM Lindsey Young Auditorium (Hodges 101)
September 6 6:00 PM Lindsey Young Auditorium (Hodges 101)
September 11 4:30 PM Lindsey Young Auditorium (Hodges 101)
September 13 5:00 PM Lindsey Young Auditorium (Hodges 101)

 

Important Dates

The re-registration period for the 2018-2019 Academic Year will be open from July 18, 2018 through September 16, 2018

Enter the VOLink to re-register your organization


How to Access the Renewal Form

  • Log Onto VOLink by going to volink.utk.edu
  • Search your Organization Name in the Search Box on the Top of the page
  • Select the Organization, once on the Main Organization Page, select “Manage Organization” on the top-right
  • There will be a blue link stating: “Re-Register This Organization”, this link will take you to the Renewal Form.

Note: If an active Green Dot does not appear next to your organization’s name, a re-registration for this academic year has already been submitted for your organization.

If an organization is inactive for over a year, the organization will be disabled and considered inactive.  This will result in any organization funds being donated to the group outlined in the organization’s constitution. If the organization has not selected a specific group to receive these funds, they will be donated to the University of Tennessee General Fund.

Instructions

To reactivate an organization, please click the link at the bottom of the page. Once this form is submitted, the Center for Student Engagement will be notified.  You may be required to provide further information before the re-activation is approved.  Further required information may include (but is not limited to):

  • Any information pertaining to the registration of an organization
  • A meeting with the Coordinator for Student Engagement or Graduate Assistant
  • An updated constitution
  • A new advisor (must be full-time faculty or staff)
  • A new president/acting president
  • A roster of 10 students supporting the reactivation (NetIds Required)

If you have any questions please contact Kiley Coster at kcoster@vols.utk.edu.

The flagship campus of the University of Tennessee System and partner in the Tennessee Transfer Pathway.

Report an accessibility barrier.Privacy.