The Student Organization Travel Fund (SOTF) is for registered student organizations that have a need to travel off-campus to regional, state, or national organizational events, competitions, training, etc. to represent the University of Tennessee. The organization’s travel should be within the scope of the organization’s mission and purpose. Travel should also compliment the mission of the university and increase the effectiveness of the organization. The SOTF is funded by the Student Program and Services Fee. Â
Spring 2023
Currently there are no current travel restrictions within and outside of the state of TN; however, please be aware that, funding may be withdrawn and/or travel restrictions maybe reinstated at any time. If travel restrictions are reinstated, the SOTF criteria and timeline will be revised and affected organizations will be contacted as soon as possible. Please check UT COVID-19 and the CSE SOTF Info for the most up to date information.
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2023 Spring – Student Organization Travel Fund Guidelines and Criteria
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VOLink Form – Student Organization Travel Fund Allocation Request
Please Note: Due to the high volume of requests submitted this academic year, SOTF applications submitted past the deadline and/or trips that depart prior to the date noted on the SOTF Guidelines & Criteria CANNOT be considered.Â
Questions? Please contact Kerri Lovegrove – sotf@utk.edu – 865-974-5455
| SOTF Roster Template (to be uploaded to application) |
| SOTF Application Example (to be downloaded and submitted via SOTF VOLink Form) |
| SOTF Post Allocation/ PreTrip Checklist – Example (trip specific link sent to organization upon SOTF allocation approval) |
| Mapquest Route Planner – includes a gas cost estimator |
| UT COVID-19 Travel FAQs |
| CONUS Rates– If event does not include a conference lodging rate, approved/ reimbursable rates within the continental United States (CONUS) are determined by the U.S. General Services Administration |
| UT Fleet Management Rental Rates |
| UT System-wide Policy: FI0725 – Use of University Vehicle |
| UT Fleet Management – How to Create a Profile for Reservations |
| UT Concur – How to Create a Delegate in CONCUR |
| UT Concur – How to Approve/ Submit Your Expense Report in CONCUR |
| Alpha Epsilon Delta | Intellectual Exploration and Cultural Immersion at Duke University School of Medicine |
| Campus Events Board | National Association for Campus Activities Conference- Southern Region |
| CARE: Creating Accessibility, Respect, and Education | Student Leadership Conference |
| Esports Club at UTK | Dreamhack Atlanta |
| Institute of Transportation Engineers (ITE) | Transportation Research Board (TRB) 2020 Annual Meeting |
| International City/County Management Association at the University of Tennessee, Knoxville | ICMA Annual Conference |
| International Horn Society Chapter at the University of Tennessee-Knoxville | Tennessee Music Education Association Conference |
| Iota Phi Theta | Iota Phi Theta Ohio Valley Region Regionals |
| Kappa Alpha Pi Pre-Law and Government Fraternity | KAPi Fall Break Trip and Admissions Learning Trip |
| Love United Gospel Choir | LUGC Fall Explosion |
| Muslim Student Association | 901 Ummah |
| National Retail Federation Student’s Association | National Retail Federation Student Big Show |
| National Society of Black Engineers | 2019 Region III Fall Regional Conference |
| Quiz Bowl | NAQT Collegiate Novice @ Georgia Tech |
| Sigma Tau Delta | Sigma Tau Delta 2020 International Convention |
| Silver Wings | Region V Conclave |
| Society of American Foresters-University of Tennessee Chapter | Society Of American Foresters National Convention |
| Society of Hispanic Professional Engineers (SHPE) | SHPE National Convention |
| Society of Women Engineers | WE19 Annual Conference |
| Tennessee Intercollegiate Legislature | 50th General Assembly |
| Tennessee Speech and Debate Society | Golden Eagle Speak Up Swing Tournament, University of Southern Mississippi Hub City Swing Tournament |
| UT Mock Trial | Washington University Arch Invitational, Elon University 13th Annual Carolina Classic Invitational Tournament, The College of William & Mary 5th Annual Colonial Classic Invitational |
| UTK Roundnet | Spikeball Sectionals @ UT Chattanooga |
| VOLT | SoJam |
| Asian American Association | East Coast Asian American Student Union Conference |
| Block and Bridle Club | 2020 National Block and Bridle Convention |
| Brothers United for Excellence | Clemson Men of Color Summit |
| Environmental Law Organization | 32nd Annual Red Clay Conference |
| Food and Agricultural Business Club | Southern Agricultural Economics Association Annual Meeting |
| Institute for Electrical and Electronics Engineers | IEEE SoutheastCon 2020 |
| Inter Fraternity Council | Southeastern Greek Leadership Association Conference |
| Latin American Student Organization | LatinX Leads: Student Leadership Conference |
| Material Advantage | TMS Annual Meeting 2020 |
| Phi Kappa Tau Fraternity | Bluegrass Regional Conference |
| Sigma Alpha | National Leadership Seminar |
| Society of Asian Scientists & Engineers (SASE) | Southeast Regional Conference (SERC) |
| Tennessee Speech and Debate Society | Mississippi State University Southern Forensics Championship Tournament |
| Undergraduate Association of Forensic Sciences | American Academy of Forensic Sciences Annual Scientific Meeting |
| Undergraduate Research Students’ Association (URSA) | National Conferences on Undergraduate Research (NCUR) 2020 |
| UT Mock Trial | Crimson Classic Invitational; 2020 American Mock Trial Association Regional Competition in Columbus, OH; 2020 American Mock Trial Association Regional Competition in Jackson, MS |
| UTK Roundnet | University of Tennessee- Chattanooga Spikeball Spring Opener; Spikeball Spring Sectionals at Clemson |
| Mock Trial | Mock On Expert Series (virtual) |
| Mock Trial | Capital City Virtual Invitational (virtual) |
| Mock Trial | 2nd Annual Soda City Trials Virtual Invitational (virtual) |
| RoundNet | Johnson City Spikeball Tourney (in person) |
| Quiz Bowl | Â 2020 KCQRL Jefferson Tournament (virtual) |
| Society of Women Engineers | WE20 National Conference (virtual) |
| Tennessee Intercollegiate State Legislature | TISL General Assembly (virtual) |
| American Institute of Aeronautics & Astronautics (AIAA) | Argonia Cup Rocket Competition | Argonia, Kansas |
| Lambda Phi Epsilon International Fraternity, Inc. | Legacy of Leaders Among Men – 40 Years Strong 2021 International Convention | Las Vegas, Nevada |
| Quiz Bowl | Spring Novice Quiz Bowl Tournament at Georgia Tech | Virtual |
| Roundnet Club | Tennessee Roundnet Association Chattanooga Tour Stop | Chattanooga, TN |
| SHRM (Society of Human Resource Management) | SHRM Workplace Policy Conference | Virtual |
| Tennessee Speech and Debate Society | IPDA National Championship Tournament | Virtual |
| VexU – YNOT Competitive Robotics | 2021 Vex U Robotics World Championship | Greenville, Texas |
| Academic Quiz Bowl Team | 2021 HARI @ Georgia Tech | Atlanta, Georgia |
| Academic Quiz Bowl Team | 2021 ACF Fall | Atlanta, Georgia |
| Academic Quiz Bowl Team | ARCADIA @ UGA | Athens, Georgia |
| American Institute of Chemical Engineers | 2021 Annual Student Conference Chem-E-Car Competition | Boston, MA |
| American Society for Landscape Architects | Courageous By Design | New York City, NY |
| Biomedical Engineering Society | 2021 BMES Annual Meeting | Orlando, Florida |
| Campus Events Board | NACA Live (Spring 2022) | Kansas City, Missouri |
| Esports Club | Kumite in Tennessee 2021 | Lebanon, Tennessee |
| Forestry Club (Tennessee SAF chapter) | Rolleo at North Carolina State University | Raleigh, North Carolina |
| IA Collaborative | Atlanta Professional Field Survey | Atlanta, Georgia |
| Muslim Student Association | 901 Ummah Retreat | Chattanooga, TN |
| Society of Asian Scientists and Engineers | 2021 SASE National Collegiate Conference | Virtual |
| Society of Hispanic Professional Engineers | SHPE National Conference | Orlando, Florida |
| Society of Women Engineers | WE21 Conference | Indianapolis, Indiana |
| Tennessee Intercollegiate State Legislature (TISL) | 51st General Assembly | Nashville, Tennessee |
| Tennessee Mock Trial | Capital City Invitational | FSU – Tallahasee FL |
| Tennessee Mock Trial | Chucky Mullins Invitational | Oxford, Mississippi |
| Tennessee Mock Trial | Grand Ol’ Tournament | Nashville, TN |
| Tennessee Mock Trial | Carnegie Mellon’s Swear Me in, Scotty! Invitational | Pittsburgh, Pennsylvania |
| Tennessee Speech and Debate Society | MTSU 2021 Naveen Scott Pejaver Memorial Forensic Tournament | Murfreesboro, TN |
| Tennessee Speech and Debate Society | 46th Annual Red River Classic Debate Tournament | Shreveport, LA |
| Wildlife and Fisheries society | AFS National meeting | Baltimore, Maryland |
| Academic Quiz Bowl Team at The UTK at Knoxville | 2022 ACF Regionals | Competition | Nashville, TN |
| Academic Quiz Bowl Team at The UTK at Knoxville | 2022 NAQT SCT | Competition | Atlanta, Georgia |
| Academic Quiz Bowl Team at The UTK at Knoxville | 2022 MRNA @ Vanderbilt | Competition | Nashville, Tennessee |
| Alpha Kappa Psi | Principled Business Leadership Institute | Conference | Jacksonville, FL |
| American Institute of Aeronautics & Astronautics | AIAA Region II Student Conference | Conference | Atlanta, Georgia |
| American Institute of Aeronautics & Astronautics | Argonia Cup Rocketry Competition | Competition | Argonia, Kansas |
| American Institute of Aeronautics & Astronautics | Spring Industry Trip | Organizational Event | Cincinnati, Ohio |
| American Nuclear Society | 2022 ANS Student Conference | Conference | Urbana, Illinois |
| American Nuclear Society | 2022 American Nuclear Society National Meeting | Conference | Anaheim, California |
| American Society of Civil Engineers | Mid-South Student Conference (Region 4) | Competition | Jonesboro, Arkansas |
| Bicycle Club | Southeast Collegiate Cycling Conference Road Season | Competition | Auburn, AL |
| Bicycle Club | Enduro Southeast Round 2 at Vee Hollow | Competition | Townsend, Tennessee |
| Bicycle Club | Tennessee National – Bike Festival | Competition | Oliver Springs, TN |
| Bicycle Club | Enduro Southeast Round 3 Rockcrusher Farm GA | Competition | Young Harris, GA |
| Block and Bridle Club | 2022 National Block & Bridle Convention | Conference | Lincoln, Nebraska |
| Chess Club | 0 | Competition | Crossville, TN |
| Dairy Club at UT | Southern Regional American Dairy Science Association Student Affiliate Division Meeting | Conference | Blacksburg, Virginia |
| Delta Phi Lambda | Delta Phi Lambda National Convention | Conference | Both Virtual and In-Person (Orlando, FL) |
| Esports Club at UTK | Combo Breaker 2022 | Competition | Schaumburg, IL |
| Lambda Theta Alpha Latin Sorority, Incorporated | National Convention 2022 Stronger Together Through Action and Resilience | Conference | Austin, Texas |
| McClung Student Advisory Board | Tennessee Association of Museums Conference | Conference | Kingsport, Tennessee |
| Minorities in Agriculture, Natural Resources and Related Sciences | MANRRS 2022 36th National Annual Training Conference and Career Expo | Conference | Jacksonville, FL |
| National Society of Black Engineers | NSBE National Conference | Conference | Anaheim, CA |
| Society for the Advancement of Material and Process Engineering at the UTK | SAMPE 2022 Conference and Exhibition | Conference | Charlotte, NC |
| Society of Hispanic Professional Engineers at UTK | Regional Leadership Development Conference | Conference | Atlanta, GA |
| Tennessee Speech and Debate Society | 14th annual Eddy Shell Invitational Speech & Debate Tournament | Competition | Bossier Parish Community College in Bossier City, Louisiana |
| Tennessee Speech and Debate Society | 2022 Tennessee Intercollegiate Forensics Association Tournament | Competition | Knoxville, TN |
| Tennessee Speech and Debate Society | IPDA National Championships and Convention | Competition | Abilene, TX |
| Vex U | 2022 VEX Robotics World Championship – VEX U Event | Competition | Dallas, Texas |
| Academic Quiz Bowl Team | 2022 KCQRL Jefferson Fall Tournament | Competition | Louisville, KY |
| American Institute of Aeronautics & Astronautics | 2022 Fall Industry Trip | Other | Huntsville, AL |
| American Institute of Chemical Engineers | 2022 Annual Student Conference Chem-E-Car Competition® Finals | Competition | Phoenix, Arizona |
| American Nuclear Society | 2022 ANS Winter Meeting & Technology Expo | Meeting | Phoenix, Arizona |
| American Society for Landscape Architects | National American Society for Landscape Architects Conference | Conference | San Francisco, CA |
| Biomedical Engineering Society Student Chapter | Biomedical Engineering Society 2022 Conference | Conference | San Antonio, TX |
| Campus Events Board | NACA Live 2023 | Conference | Louisville, KY |
| Chess Club | Land of the Sky XXXV | Competition | Asheville, NC |
| Chess Club | 2nd Annual Susan E. Kantor Fall Open National Chess Day Chess Tournament | Competition | Crossville, TN |
| Cornhole, UTK | American Cornhole League (ACL) Open #3 | Competition | East Moline, IL |
| Cycling Club | Downhill Southeast Fall Race at Rock Creek | Competition | Zirconia, North Carolina |
| Cycling Club | Enduro Southeast Test Event at Ride Rock Creek | Competition | Zirconia, NC |
| Cycling Club | 2022 USA Cycling Collegiate Mountain Bike National Championships | Competition | Purgatory Resort CO |
| Cycling Club | Truett McConnell Collegiate Cycling Race (SECC Conference) | Competition | Cleveland, GA |
| Cycling Club | Lindsey Wilson College Mountain Bike Race | Competition | Columbia, KY |
| Dairy Judging Team | 2022 Southern Regional Dairy Challenge | Competition | Charlotte, NC |
| Dairy Judging Team | North American International Livestock Exposition | Competition | Louisville, Ky |
| Dairy Judging Team | World Dairy Expo- Intercollege Dairy Judging Contest | Competition | Madison, WI |
| Dairy Judging Team | Warren County Dairy Show | Training | McMinnville, TN |
| Dairy Judging Team | All-American Dairy Show Invitational Youth Dairy Cattle Judging Contest | Competition | Harrisburg,PA |
| Esports Club at UTK (FCG Team) | Frosty Faustings XV | Competition | Lombard, IL |
| Esports Club at UTK (SMASH Team) | Kumite at KITer | Competition | Lebanon, TN |
| Esports Club at UTK (FCG Team) | Kumite In Tennessee | Competition | Lebanon, TN |
| Esports Club at UTK | Dreamhack Atlanta | Competition | 285 Andrew Young International Blvd NW, Atlanta, GA 30313 |
| Esports Club at UTK (Valorant Team) | Dreamhack Atlanta | Competition | Atlanta, Georgia |
| FUTURE | Student Leadership Conference | Conference | Syracuse New York |
| IA Collaborative: IIDA+ASID Student Chapter at UTK | Nashville Interior Architecture Field Study | Other | Nashville, TN |
| International Horn Society Chapter | Southeast Horn Workshop | Conference | Orlando |
| Model United Nations | UNCMUNC | Competition | Chapel Hill, NC |
| National Society of Black Engineers | NSBE R3 Fall Regional Conference 2022 | Conference | Atlanta, Georgia |
| Ski and Snowboard | USCSA Southeast Conference Race #1 | Competition | Sugar Mountain, NC |
| Ski and Snowboard | USCSA Southeast Conference Race #2 | Competition | Beech Mountain, NC |
| Society of American Foresters – UTK Chapter | Society of American Foresters National Convention | Convention | Baltimore, MD |
| Society of Asian Scientists and Engineers | 2022 SASE National Conference | Conference | Atlanta, Georgia |
| Society of Hispanic Prof Engineers at UTK | SHPE 2022 National Convention | Convention | Charlotte, NC |
| Society of Women Engineers at UTK | WE22 National Conference | Conference | Houston, TX |
| Students for Migrant Justice | TN Immigrant and Refugee Rights Coalition Annual Convention | Conference | Nashville, TN |
| Tennessee Intercollegiate State Legislature – UTK Delegation | 53rd General Assembly | Convention | Nashville, Tennessee |
| Tennessee Mock Trial | Colonel Classic Tournament | Competition | EKU |
| Tennessee Mock Trial | Capital City Invitational | Competition | Florida State University |
| Tennessee Mock Trial | Grand Ole Tournament | Competition | Vanderbilt University |
| Tennessee Mock Trial | Indy Mock Hundred | Competition | IUPUI |
| Tennessee Mock Trial | Chucky Mullins Invitational | Competition | Ole Miss University |
| Tennessee Mock Trial | Scarlet and Grey Invitational | Competition | Ohio State University |
| Tennessee Mock Trial | Elon University Carolina Classic | Competition | Elon University |
| Tennessee Mock Trial | Golden Dome Invitational | Competition | Notre Dame University |
| Tennessee Speech and Debate Society | Southern Forensics Championship Tournament | Competition | Fayetteville, AR |
| VOLT | SOJAM A Cappella Festival | Convention | Durham, NC |