The Center for Student Engagement is home to over 500 registered student organizations. Find out ways below to register a new student organization or update a current student organization.
Student Organization Renewal for the 2023-2024 Academic Year is Open!
To renew your organization, please follow these steps after logging into VOLink:
- Navigateto the “Organizations” tab
- Select “Register an Organization” on the left side
- Search your organization and fill out the necessary categories
Click Here to begin the Student Organization Renewal Process
Definition of Types of Registration:
New Student Organization: a organization that has not existed at the University of Tennessee.
Annual Renewal: required annual process for student organizations to complete each academic year
Re-Activating Student Organization: only form completed to re-activate a student organization previously registered at the University of Tennessee
Step 1: Registration Form
To begin the registration form, log in to VOLink. Under the “Organizations” tab there is an option to “Register an Organization” and then “Register a New Organization”. The Application can be found here.
Please note: to complete this registration form, you must have the following ready to submit:
- An Advisor that is a full-time staff or faculty member of UT.
- Minimum 8-10 interested members (you must have their NetID’s)
- President or acting president listed on the roster
- Student Organization Constitution
Step 2: Information Session
Upon completion of the Registration Form, a member of the Regulations Committee of the Organization Resource Group will reach out to you to schedule an Information Session in which any concerns about the application will be addressed. Additionally, this Information Session will introduce students to the registration process, policies and procedures for being a registered organization, resources available for student organizations, and an overview of VOLink. The Information Session will also serve as a time for us to learn about you and the Organization you are wishing to register.
Step 3: Advisory Committee on Student Organizations
Following the Information Session, all completed applications will be reviewed by the ORG, acting as the Advisory Committee on Student Organizations. Upon approval, your student organization will become a registered student organization.
Information for Social Greek Lettered New Organizations:
The Center for Student Engagement will work in conjunction with the Office of Sorority and Fraternity Life to ensure that the required registration forms are submitted. New Greek Lettered Organizations should contact the Office of Sorority and Fraternity Life previous to registering an organization.
Student Organization Leaders will be required to attend a Renewal Workshop that will teach students the essentials of leading their organization, funding opportunities, and campus policies!
Annually, student organizations are required to re-register with the Center for Student Engagement to maintain their active status on campus. The annual renewal process for 2023-2024 will open in May 2023. If your organization does not renew with the Center for Student Engagement by the deadline, your organization will be marked inactive. If the organization is inactive, your organization will be unable to reserve rooms on campus or have access to all of the benefits of being a registered student organization.
New organizations who registered in 2022-2023, are required to complete this process.
There are only two essential steps to renew your organization for the 2023-2024 academic year:
Step 1: Complete the Renewal Form on VOLink
The Renewal Form on VOLink indicates the organization leadership, provides an updated profile for your organization, and policy agreements.
How to Access the Renewal Form:
- To renew your organization, please follow these steps after logging into VOLink:
- Navigate to the “Organizations” tab
- Select “Register an Organization” on the left side
- Search your organization and fill out the necessary categories
Note: If blue link button does not appear by your organization’s name, a re-registration for this academic year has already been submitted for your organization.
Step 2: Attend SOCK
Save the date! On August 19th, the Student Organization Conference at Knoxville will be held at the Student Union. This conference will provide student leaders with the opportunity to gain knowledge in topics such as, campus/department policies and procedures, VOLink, programming, leadership, and other essential information for organizational success!
Registration for this conference is embedded in the 2023-2024 organization renewal form. After you renew your organization, you will be prompted to register for the SOCK Conference. Please keep in mind that attendance to this conference is mandatory for each organization, per Hilltopics. If you’re unable to attend, we ask that an organization representative stands in your place. More details regarding time and time and specific locations will be shared in another email. I look forward to gathering in person!
Please note: Student Organization Leaders representing organizations who wish to attend SOCK can register for this conference HERE
Please contact Nneka Walson at nwalson@utk.edu with any questions or concerns.
If an organization is inactive for over a year, the organization will be disabled and considered inactive. This will result in any organization funds being donated to the group outlined in the organization’s constitution. If the organization has not selected a specific group to receive these funds, they will be donated to the University of Tennessee General Fund.
Instructions
To reactivate an organization, please click here to access the form on VOLink. Complete the Student Organization Reactivation Form. Once this form is submitted, the Center for Student Engagement will be notified. You may be required to provide further information before the re-activation is approved. Further required information may include (but is not limited to):
- Any information pertaining to the registration of an organization
- A meeting with the Coordinator for Student Engagement or Graduate Assistant
- An updated constitution
- A new advisor (must be full-time faculty or staff)
- A new president/acting president
- A roster of 10 students supporting the reactivation (NetIds Required)
If you have any questions please contact Nneka Walson at nwalson@utk.edu.